Use capital letters to delimit words, not spaces or underscores When including a number in a file name always give it as a two-digit number, i. When including a personal name in a file name give the family name first followed by the initials.
Order the elements in a file name in the most appropriate way to retrieve the record. The file names of records relating to recurring events should include the date and a description of the event, except where the inclusion of any of either of these elements would be incompatible with rule 2. The file names of correspondence should include the name of the correspondent, an indication of the subject, the date of the correspondence and whether it is incoming or outgoing correspondence, except where the inclusion of any of these elements would be incompatible with rule 2.
Bring the File Structure and Naming Prompt Sheet to your next meeting and work collaboratively to come up with a structure everyone can use. It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge.
If you continue with this browser, you may see unexpected results. Introduction to Data Management for Undergraduate Students: File Naming Conventions This guide covers the basics and best practices for data management for individuals who are new to the research and data-collecting process. What is a File Naming Convention? Lastly, you can use these file naming applications if you need to rename many files: Bulk Rename Utility Windows Renamer Mac PSRenamer As ever good luck and please use the section below if you have for comments,criticism or suggestions.
North America Legal Update Q2 Underscores and Spaces may make it harder to find a file. Long file names mean long file paths and long URLs which increase the likelihood of error, are more difficult to remember and recognise. Giving the dates back to front means that the chronological order of the records is maintained when the file names are listed in the file directory.
The elements to be included in a file name should be ordered according to the way in which the record will be retrieved during the course of every day business. To maintain the numeric order when file names include numbers it is important to include the zero for numbers Some records go through a number of versions, which may then be reviewed and updated at a later date.
Personal tools Web Editor Log in. Search Site only in current section. Advanced Search…. Search Site. Naming conventions are rules which enable the titling of electronic and physical folders, documents and records in a consistent and logical way.
This ensures that the correct records can be located, identified and retrieved from a filing system in a timely fashion, and that they are stored in an appropriate secure location. Ideally, the best time to think how to name and structure the documents and directories you create is at the start of a project.
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